Administrative Assistant - STAR program

This is a hybrid position, 3/2 flexibility, dependent on week/workload.

Job Title: Assistant, Administrative
Purpose: To provide administrative support to members of the Immunology department. Process organizational and administrative routine tasks for the Immunology department. Responsibilities include all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents.

Responsibilities:

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site.
• Meetings/travel activities - Assist in organization of appointments, invitations, room bookings, catering, document preparation; minute taking, meeting follow up.
• Organizing business trips (travel and accommodation) and travel expense claims, as necessary.
• Processing post/mail - Management of incoming and outgoing post for the department.
• Budget - Supports the Immunology team in all administrative matters related to budget control - Creating Purchase Request Orders and reporting goods reception - Review/approval of invoices and documentation.
• Uses advanced software skills to perform work assigned.

Qualifications:

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat and Outlook
• Effective communication -written and verbal.
• Planning and organization
• Time management/prioritizing

The benefits that you are eligible for with Collins Consulting, Inc:

• 401(k)
• Medical, Dental and Vision Insurance
• Term Life Insurance
• Accidental Death and Dismemberment
• Long Term Disability