Sr. Subcontract Admin - Proposal Support

U.S. Citizenship is required because of the sensitivity of work.
Hybrid (Mon Wed Friday) in office. Must reside in the Huntsville, AL area

New hires will have an initial work schedule of Monday-Friday onsite at the client s offices to complete required training plans for this position. Upon successful completion of the client s training plan, the team hybrid work schedule of 3 onsite days (M-W-F) and 2 Work from Home will be transitioned.

New hire training is anticipated to require 7 days for successful completion, as applicable by individual staff role.

Periodic onsite training days will also occur, may require a temporary adjustment to the team hybrid work schedule.

What you will do:
As a Subcontract Administrator Proposal Specialist, Sr. with the client, Inc. Science & Space Division, you play a critical role in supporting proposal activity that propels the company s business win strategy. You will be responsible for a full range of procurement and subcontract administration activities associated with supporting proposal strategies as determined by Business Development.

Responsibilities:

• Strategic and tactical subcontracting activities resulting in timely execution of subcontracts in accordance with business goals and objectives including; initial proposal support, head start, phase-in after customer award, and execution.
• Works closely with Procurement & Subcontracts leadership to establish strategies in support of Programs, Capture Management, Contracts, Finance, and other functional areas within the business unit.
• Review customer s Request for Proposal (RFP) for scope and requirements.
• Assess capture strategy and develop request for proposal packages including subcontracts.
• Participate in proposal development team planning color team reviews.
• Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations, qualify subcontractors/suppliers, develop subcontracts incorporating applicable terms and conditions, prepare comprehensive RFP packages, analyze proposals, perform price/cost analysis, and negotiate exceptions.
• Negotiate subcontracts and terms and conditions.
• Leads head starts and pre planning for phase in processes.
• Support post proposal and phase in operations for new customer contract wins.
• Prepare documentation in accordance with established procedures in support of the company s approved purchasing system.
• Maintain documentation, status, other documents as required in electronic file sharing systems.
• Establishes and maintains effective business relationships with internal and external stakeholders.
• Execute and administer subcontracts as required.
• Develop standard operating procedures and playbook to document process and makes recommendations for improvements.
• The ideal candidate will have experience leading development of complex subcontracts through closeout.
• Other support as identified.

Required Qualifications:

• Strong knowledge of various contract types with a minimum of 5 years experience administering cost type subcontracts including; CPAF, CPFF and labor including; LH and T&M
• Thorough understanding of subcontracting principals as a government subcontractor
• Knowledge and practical experience with FAR
• 2+ years experience supporting customer proposals
• Ability to effectively communicate with Business Development personnel including Capture Managers, Proposal Teams, and Technical Writers, and other functional areas across the business unit
• Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills
• Experience with Microsoft office suite with proficiency in Excel, Word, and Power Point
• Must be detail oriented with the ability to work well with a proposal team in a fast-paced, deadline driven environment
• Flexibility to work overtime and weekends, as required, to meet proposal schedule and to accommodate meetings across several time zones
• Critical attention to detail

Required Education

• A Bachelor s degree in Supply Chain, Business, Finance or related field

Required Years of Experience

• Minimum of 5 - 8 years of experience in subcontracts administration working for a federal contractor or equivalent work experience.

Preferred Skills

• Proficiency in Deltek Costpoint
• Working knowledge of Share Point
• Experience using proposal management systems
• Experience developing cost volumes